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IBB

Interest Based Bargaining

IBB GOAL:

Through our educational environment and optimal negotiated agreement, we shall recruit, retain, and support quality educators to improve our district.

 

The June 1 minutes do NOT have to be approved by the BOE because only 3 BOE members were present, so it was not a BOE meeting - it was an official IBB meeting.

 

MINUTES OF SPECIAL BOARD OF EDUCATION MEETING

INTEREST BASED BARGAINING

HERINGTON UNIFIED SCHOOL DISTRICT 487

CITY/SCHOOL OFFICES

19 NORTH BROADWAY

Wednesday, June 1, 2011

 

With only three board members present, a special board meeting could not be held and therefore was not called to order.  Board members and other staff present were: Ben Meyer, Anna Gustafson, Bret Beye, Deb Geissert, Barb Kurtenbach, Megan Clark, Superintendent John Thissen, Clerk of the Board Robyn Heitfield and John Doern.  Board members and other staff absent were:  David Powell, Alan Stuart, Rod Erickson, Stacey Berndt, Patty Kahle, Lyneva Bryan, James Carnes, Rosann Patterson and Miranda Christner.         

 

            STANDARDS 

  1. Workable – Can we accomplish with the resources we currently have?
  2. Ratifiable – Will this issue pass by majority of teachers and Board?
  3. Cost – Is there a cost associated with this issue?   

 

Agreement by the group that Issue 8. Use of Sick Leave and Distribution was two separate issues 8A. Leave Distribution and 8B. Use of Sick Leave were created.

 

ISSUE 8A:  LEAVE DISTRIBUTION (Combine all leave into one)

Interests:

  • Employee decides how used
  • Other changes to Negotiated Agreement
  • Simplify sick leave
  • Encourages misuse of leave
  • Loss  of buyback potential

Options:

  1. Status quo (leave as is)
  2. Combine sick (10) and personal(3) to thirteen (13) leave days
  3. Combine sick (10) and personal(3) to thirteen (13) leave days and eliminate buy back

Standards:

            COST              WORKABLE              RATIFIABLE             COMMENTS

1.             Y                             Y                                 Y                 Chosen by committee

2.             Y                             N                                 N                    

3.             N                             N                                 N                    

 

ISSUE 8B:  USE OF SICK LEAVE (Pro rate sick leave)

Interests:

  • Prorating sick leave
  • Fairness/equity
  • Accountability/bookkeeping
  • Coverage/Sub pay
  • Keep teachers in the classroom as long as possible

Options:

  1. Status quo (leave as is)
  2. Change to ¼ day leave
  3. Change to hourly leave

Standards:

            COST              WORKABLE              RATIFIABLE             COMMENTS

1.             Y                             Y                                 Y                Chosen by committee

2.             Y                             N                                 N                    

3.             Y                             N                                 N                    

 

Administration will discuss prior to the start of the 2011-12 school year the areas of concern addressed on leave.  Some of these areas include;

  1. Teachers working together when covering each other’s classes
  2. Extra duty reporting when covering each other’s class
  3. When absence sheets (yellow sheets) are not required

It was recognized since the elementary is moving to the main campus, in-house subs could be easier to find for elementary teachers.

 

ISSUE 13:  COVERING IN HOUSE FOR TEACHERS (Teacher charged sick leave having no full substitute)

            This issue has been taken care of with discussions of Issue 8.  Administration will follow through with staff prior to the start of the school year to give them direction with sick leave.

 

ISSUE 9:  REVISIT NUMBER OF PARTICIPANTS TO DETERMINE ADDITIONAL COACHES (Budget cuts)

            Recommendation by the supplemental committee is to leave coach/participant ratio the same.  IBB members were in agreement with the committee.  

 

ISSUE 11:  TEACHER EVALUATION PROCESS (Changes to current process)

            Mr. Thissen informed members of an evaluation tool offered through PD360 and MyLearningPlan.  The software was purchased by the district to aid teachers in maintaining professional development.  He suggested a committee be formed to research the tools and report back to IBB members in November, prior to the start of the next IBB sessions with a recommendation.  Members will be:

                        John Thissen

                        David Powell

                        Barb Kurtenbach

                        1 administrator (TBD)

                        1 MS and 1 HS teacher (TBD) 

 

 

 

ISSUE 15:  BEFORE/AFTER SCHOOL DUTY (ES students directly to classroom before school day starts)

            This is an administrative assignment and will be discussed and direction given prior to the start of the 2011-12 school year.

 

ISSUE 23:  SHARED LEAVE ADDITIONAL CIRCUMSTANCE (addition to the Negotiated Agreement)

Interests:

  • Having leave available to parents
  • Minimizes intent or purpose of shared leave

Options:

1.   Status quo (leave as is)

2.   Add “When childcare provider is not available” as Option 5 

Standards:

            COST              WORKABLE              RATIFIABLE             COMMENTS

1.             Y                             Y                                 Y                  

2.             Y                             Y                                 Y               Chosen by committee

 

            January 28, 2012, has been identified as a training day for all members of IBB.  It will be held in the multipurpose room of the new elementary school from 9 a.m. to 4 p.m.

 

 

           

________________________________________

Robyn Heitfield, Clerk of Board of Education

 

 

Date:  _____________________________________

 

SUMMARY OF ISSUES DISCUSSED FOR THE 2011-12 SCHOOL YEAR

 

  1. Lump sum payment date

            Paragraph under Summer Checks will read as follows:  “Summer checks will be             distributed on the 20th of June or sooner if the Clerk has no administrative or             funding problems.  If the 20th falls……….

  1. Consider one or two student contact days to become work day at beginning of year  

            August 12th, 2011 will be identified as a teacher workday, change May 17th, 2012             as final ½ day for students and ½ work day and May 18, 2012 will be ½ day work             day (this changes contact days to 172 and work days to 5 but keeps total contract             days of 183)   

  1. Strengthen Salary Schedule

            Increase base $150.00 ($30,150), fund schedule, freeze supplementals at the             2010-11 schedule and drop tuition reimbursement

  1. Equality of funding in sports

            This is reviewed by the Superintendent on an individual basis as requests are             made.

  1. Change teachers from days to hours

            No changes will be made to contract

  1. Definition of school day

            Scratched by consensus

  1. Duty free lunch time

            Administration will discuss and monitor all buildings to ensure negotiated             agreement is being followed

  1. A:  Leave distribution

            No changes will be made

8.   B:  Use of Sick Leave

            No changes made to the existing agreement.  Administration will discuss and             direct staff regarding concerns on reporting leave.

  1. Revisit number of participants to determine additional coaches

            No changes made

  1. 0.  Beginning date for school year

            Due to the requests of Fort Riley and collaboration between TEEN districts no             changes will be made.

  1. 1.  Teacher evaluation process

            A committee was formed to study PD360 and MyLearningPlan and report back to             IBB in November with recommendations.

  1. 2.  Salary schedule addendum

            Scratched by consensus

  1. 3.  Covering in house for teachers

            This item was addressed with discussions on Items 8A and 8B.

  1. 4.  Substitutes

            Every effort will be made for improved communication by all parties.  Attempts             will be made to obtain subs for “Specials” teachers.

  1. 5.  Before/after school duty

            This is an administrative assignment.  Direction will be given to elementary staff             prior to the start of the 2011-12 school year.

  1. 6.  Virtual class supervision

            Supervision is already provided to students in IDL classes.

  1. 7.  Health Insurance

            There will be no increase to health insurance premiums for the 2011-12 plan             year.  No changes were made.

  1. 8.  Smoky Hill/ESSDACK memberships

            Yearly membership fees will be analyzed for budget purposes.

  1. 9.  Staff handbook update

            The handbook will be reviewed and updated.

  1. 0.  Tuition reimbursement

            Tuition Cost Share paragraph will be removed with ratification of Issue 3

  1. 1.  Excessive student tardies

            Administration will study the MS/HS handbooks and attempt to update             information to the elementary handbook

  1. 2.  Internet Filters for Staff

            The committee previously formed will contact staff members to identify additional or ongoing problems and report the information to the technology             department.

  1. 3.  Shared Leave additional circumstance(pg 9)

            Add “Option 5.  When childcare provider is not available”           

 

As of today, June 2, 2011, the BOE has not officially approved the May 23 minutes.

 

MINUTES OF SPECIAL BOARD OF EDUCATION MEETING

INTEREST BASED BARGAINING

HERINGTON UNIFIED SCHOOL DISTRICT 487

CITY/SCHOOL OFFICES

19 NORTH BROADWAY

Monday May 23, 2011

 

Bret Beye called to order the special meeting of the Board of Education of U.S.D. 487 at 5:30 p.m., May 23, 2011.  Board members and other staff present were: Stacey Berndt, Ben Meyer, Rod Erickson, Anna Gustafson, Deb Geissert, Barb Kurtenbach, Patty Kahle, Megan Clark, Lyneva Bryan, Superintendent John Thissen, Clerk of the Board Robyn Heitfield and John Doern.  Board members and other staff absent were:  David Powell, Alan Stuart, James Carnes, Rosann Patterson and Miranda Christner. Megan Clark left the meeting at 7:35 p.m.        

 

1.         ADOPT AGENDA                                                                                                                Ben Meyer moved (Gustafson) to adopt the agenda.  Motion carried 5-0.                         

2.         IBB MEETING

            John Thissen began the meeting by identifying several board members have not been trained in the IBB process as well as a few teachers.  Last training was conducted eight years ago.  There have been good intentions to follow procedure, but the need for a refresher course has been recognized.  John Doern is willing to provide training in January or February 2012, prior to the start of the next IBB session and then update as needed.  It was noted the ground rules do not state training as mandatory.  This will be revisited next year to determine if training will be mandatory to become/remain a member.

            Since the previous meeting, one certified position has been filled and the interviews are scheduled to fill the high school counselor position.  Mr. Thissen reviewed the district’s financial status with the group.  

2011-12

  1. Reduction in BSAPP from $4,012 to $3,780
  2. Use audited 2010-11 FTE of 1001 for 2011-12 estimates
  3. New facilities weighting (25% of total enrollment in new facility = 60 FTE

              (Student enrollment of an estimated 240 x .25 = 60)

  1. New facilities money can be spent anywhere

 

            Reduced BSAPP                       1001 FTE x $3,780 = $3,783,780

            Original BSAPP                        1001 FTE x $4,012 = $4,016,012

                                                                                                  <$232,232>

            Additional funding for new facilities 60 FTE x 3780 = $226,800

            Middle School English position will not be replaced      $ 31,750

            Difference in salary of art teacher                                 <$6,800>

            High School Counselor position to fill                              ??????

            Movement of all staff on salary schedule (1.2%)         <$37,900>

            Net change for 2011-12(all staff movement)              <$18,382>

                                                        OR

            Movement of certified staff only on salary schedule     <$24,200>

                      Add back movement of all staff from above          $37,900

            Net change for 2011-12(certified movement only)       <$4,682>                           

 

            A request was made to add another issue to the table.

23.  Shared Leave (pg 9) additional circumstance

  1. Add 5.  When a childcare provider is not available

 

Work began to identify the standards of issues:                                                                               STANDARDS 

  1. Workable – Can we accomplish with the resources we currently have?
  2. Ratifiable – Will this issue pass by majority of teachers and Board?
  3. Cost – Is there a cost associated with this issue?   

 

ISSUE 1:  LUMP SUM PAYMENT DATE (change the date from June 10 to June 20 to allow more time for state aid and processing)

Interests:

  • State disbursements

Options:

  1. Status quo
  2. Change date to June 20th
  3. Add “or funding problems” to current sentence
  4. Combine Option 2 and 3 – Change date to June 20th and add “or funding problems” to the sentence.

 

            By consensus, the group agreed to Option 4.  The paragraph under Summer Checks will read as follows:  “Summer checks will be distributed on the 20th of June or sooner if the Clerk has no administrative or funding problems. If the 20th falls ……….

 

ISSUE 3.  STRENGTHEN SALARY SCHEDULE (2010-11 school year is the 3rd year with the same base.  Raise the base salary)

Interests:

  • No base increase for three years
  • Additional loss
  • Cost of living and tax increase with no additional pay
  • Increase cost = increase teacher cuts
  • Increase cost = cuts in other areas
  • Remain competitive
  • Should we give/ask for something we may have to take away?
  • Be creative in way look at funding
  • Look at ways to cut expenditures now so don’t have to give back

Options:

  1. Fund steps and columns
  2. Increase base
  3. Shorten contract year for same pay
  4. Freeze salary schedule
  5. Add personal day/s
  6. Increase base by 1%
  7. Increase base by $500
  8. Allocate dollars for salaries
  9. Cut positions now to fund increase
  10. Increase base and freeze supplementals
  11. One-time bonus
  12. Fund steps and columns – freeze supplementals
  13. Increase base $100, allow movement and freeze supplementals at the 2010-11 schedule
  14. Increase base $100, allow movement, freeze supplementals at the 2010-11 schedule and drop tuition reimbursement
  15. Fund schedule and one-time bonus
  16. Fund steps and columns, increase base by $200
  17. Increase base $150, fund schedule, freeze supplementals and drop tuition reimbursement
  18. Increase base $150, fund schedule, freeze supplementals at the 2010-11 schedule, drop tuition reimbursement and drop recruitment pay

Standards:

            COST              WORKABLE              RATIFIABLE             COMMENTS

1.             Y                             Y                                 N                     Cost = $24,000

2.             Y                             N                                 Y                     Cost = $ 4,500

3.             N                             Y                                 N                    

4.             N                             Y                                 N                     No additional cost

5.             Y                             Y                                 N                     Cost = $  3,800

6.             Y                             Y                                 N                     Cost = $13,000

7.             Y                             Y                                 N                     Cost = $22,500

8.             Y                             Y                                 Y                     Cost TBD

9.             ---                            ---                                ---                    Board decision only

10.           Y                             Y                                 Y                    

11.           Y                             Y                                 Y                     Cost TBD

12.           Y                             Y                                 N                    

13.           Y                             Y                                 N

14.           Y                             Y                                 N                    

15.           Y                             Y                                 N

16.           Y                             Y                                 N                     Cost =  $33,000

17.           Y                             Y                                 Y                 Chosen by committee

18.           Y                             Y                                 N

 

            Four standards (in bold print) passed.  Consensus is Standard 17.  Increase base $150, fund schedule, freeze supplementals and drop tuition reimbursement

 

ISSUE 20:  TUITION REIMBURSEMENT (Leave as is)

            This issue will be taken off the table as it has been dropped by accepting Issue 3.

 

ISSUE 12:  SALARY SCHEDULE ADDENDUM (Extend years on Masters column)

            This issue was scratched by consensus.

 

ISSUE 6:  DEFINITION OF SCHOOL DAY (Begin each day earlier and dismiss earlier)

            This issue was scratched by consensus.

 

ISSUE 7:  DUTY FREE LUNCH TIME (ES lunch split in two shifts/next year teachers will be required to cover recess duty prior to lunch)

Issues:

  • Time
  • Who will supervise if elementary teachers do not cover lunch/recess?

 

The current negotiated agreement states “The board shall provide teachers twenty-five (25) minutes of duty free time for lunch in each building.”  Mr. Thissen assured members administration will discuss and monitor all locations for the 2011-12 school year to follow the current agreement.

 

            The next scheduled meeting will be Wednesday, June 1, 2011 from 1:30 p.m. to 4:30 p.m., at the District Office.

 

3.         ADJOURNMENT                                                                                                                 At 8:22 p.m., Bret Beye declared the meeting adjourned. 

 

 

________________________________________

Robyn Heitfield, Clerk of Board of Education

 

Attest: ____________________________________

            Bret Beye, President

 

Date:  _____________________________________

 

 

As of today, April 14, 2011, the BOE has not officially approved the April 4 minutes.

MINUTES OF SPECIAL BOARD OF EDUCATION MEETING
INTEREST BASED BARGAINING
HERINGTON UNIFIED SCHOOL DISTRICT 487
CITY/SCHOOL OFFICES
19 NORTH BROADWAY
Monday April 4, 2011

Anna Gustafson called to order the special meeting of the Board of Education of U.S.D. 487 at 5:30 p.m., April 4, 2011.  Board members and other staff present were: Stacey Berndt, Ben Meyer, Rod Erickson, Deb Geissert, Barb Kurtenbach, Rosann Patterson, James Carnes, Miranda Christner, Patty Kahle, Superintendent John Thissen, Clerk of the Board Robyn Heitfield and John Doern.  Board members and other staff absent were:  Bret Beye, David Powell, Alan Stuart, Megan Clark, and Shasta Acheson.  Lyneva Bryan joined the meeting at 6:00 p.m.        

1.   ADOPT AGENDA Rod Erickson moved (Berndt) to adopt the agenda.  Motion carried 4-0.
2.   IBB MEETING John Doern with the Federal Mediation & Conciliation Service facilitated the meeting.  Last year’s ground rules were reviewed.  Deb Geissert will verify Shasta Acheson’s status as a team member. The next meeting date is scheduled for Monday, May 23, 2011 at 5:30 p.m.  A goal for completion date was set at June 15, 2011.  

The previous year’s standards were reviewed and agreed upon:     
STANDARDS
 Workable – Can we accomplish with the resources we currently have?
 Ratifiable – Will this issue pass by majority of teachers and Board?
 Cost – Is there a cost associated with this issue?  

Mr. Thissen updated the group with current and future financial information:

2010-11
 Current base state aid per pupil (BSAPP) has been reduced to $3,937 from $4,012
 KSDE (audited) FTE = 1001 FTE
 Adopted FTE (unaudited) for 2010-11 = 976 FTE
 The boost to the audited FTE is due to an increase in students receiving free lunches which increases funding to the At-Risk Fund and therefore can only be spent out of At Risk

Reduced BSAPP                         1001 FTE x $3,937  = $3,940,937
Original  BSAPP                         1001 FTE x $4,012 = $4,016,012
                                                                                <$75,075>   
Audited - unaudited FTE 1001-976 = 25 FTE x $3937 = $98,425
                                        Net change for 2010-11                  $23,350

2011-12
 Reduction in BSAPP from $4,012 to $3,780
 Use audited 2010-11 FTE of 1001 for 2011-12 estimates
 New facilities weighting (25% of total enrollment in new facility = 60 FTE
             (Student enrollment of an estimated 240 x .25 = 60)
 New facilities money can be spent

Reduced BSAPP                       1001 FTE x $3,780 = $3,783,780
Original BSAPP                        1001 FTE x $4,012 = $4,016,012
                         <$232,232>
Additional funding for new facilities 60 FTE x 3780 = $226,800
Net change for 2011-12            <$5,432>

Mr. Thissen informed the committee school year 2013-14 is the year major cuts will have to be made if additional funding is not obtained.  The district’s contingency fund currently exceeds $200,000 and could be utilized during this budget year to offset the funding deficit.  KSDE Deputy Commissioner Dale Dennis announced at a meeting not to expect turnaround in state funding for 4 to 5 years.

The following issues were listed:
1. Lump sum payment date
 Change the date from June 10 to June 20 to allow more time for state aid and processing
2. Consider one or two student contact days to become work day at beginning of year  
 Probability of move into new building to cause unknown issues with staff
3. Strengthen Salary Schedule
 2010-11 school year is the 3rd year with same base.  Raise base salary
4. Equality of funding in sports
 Some sports receive more funding for uniforms etc. while others must have fundraisers
5. Change teachers from days to hours
 Change contract to be the same as students (1116 hours)
6. Definition of school day
 Begin each day earlier so school dismissal is earlier
       (ex. Begin at 8:25 a.m. and dismiss at 3:25 p.m. or 7:30 a.m. to 2:30 p.m.)
7. Duty free lunch time
 Currently ES teachers’ lunch is split in two shifts
 Next year ES teachers will be required to cover recess duty prior to lunch
8. Use of sick leave and distribution
 Pro rate sick leave (if leave 1 hour early not required to use ½ day)
 Combine all leave into one
 Define the correct way to use it
9. Revisit number of participants to determine additional coaches
 Budget cuts
10. Beginning date for school year
 Start school year after Labor Day to save on energy costs
11. Teacher evaluation process
 What changes need to be made if any?
 Is the current process working?
12. Salary schedule addendum
 Extend years on Masters column
13. Covering in house for teachers
 Teacher charged sick leave having no full substitute
14. Substitutes
 No substitutes for “specials” teachers (ie. Title, Library)
15. Before/after school duty
 ES kids going directly to classroom before start of the school day
16. Virtual class supervision
 Assign teachers with extra planning periods to supervise students enrolled in online classes
17. Health Insurance
 Locked in ESSDACK?
 Continue to offer full single plan as Defined Benefit?
18. Smoky Hill/ESSDACK memberships
 Are both memberships necessary?
 Define benefits of each
19. Staff handbook update
 Needs updating
20. Tuition reimbursement
 Leave as is
21. Excessive student tardies
 Policy on excessive tardies for ES students (3-4 students each week at least 30 minutes late)
22. Internet Filters for Staff
 Remove filtering system on staff machines

The following issues were identified as not relating to negotiations, discussion and resolution followed and the issue was closed.  

2.  Consider one or two student contact days to become work day at
    beginning of year
Mr. Thissen will recommend to the calendar committee to begin school August 12th, 2011 as a teacher work day, change May 17th, 2012 as final ½ day for students and ½ Work Day and May 18th, 2012 as last ½ work day for staff.  This will change contact days to 172 and work days to 5 keeping teacher contract at 183 days
4.  Equality of funding in sports
This is currently reviewed by the Superintendent on an individual basis as requests are made.  Mr. Thissen will look into it more closely for the 2011-12 school year.
 

5.  Change teachers from days to hours
There would be no benefits to changing from days to hours as teacher contracts would still reflect a total number of hours teachers would be required to work.
10.  Beginning date for school year
Mr. Thissen met earlier with Superintendents and military personnel surrounding Fort Riley.  Fort Riley requested all area districts to attempt to have a corresponding start date and spring break for the 2011-12 school year.  The proposed calendar has also been aligned with KSHAA and the surrounding TEEN districts.
14.  Substitutes
Every effort will be made for improved communication between the teachers, building administrators and district office to accomplish this area of concern.  Mr. Thissen will discuss this issue with building administrators at the next Administration meeting.
16.  Virtual class supervision
This issue is already being provided to students taking IDL courses.
18.  Smoky Hill/ESSDACK memberships
Each membership benefits the district and is utilized in different ways.  Membership to ESSDACK is largely attributed to receiving discounted health premiums although some workshops are attended by staff.  Membership to Smoky Hill is largely for workshops.  Yearly membership fees will be analyzed for budget purposes.
19.  Staff handbook update
The handbook will be reviewed and updated.
21.  Excessive student tardies
This issue is addressed in the middle and high school handbooks but has been omitted from the elementary handbooks.  Administration will study this and attempt to add this to the elementary handbook.
22.  Internet Filters for Staff
Progress was made on this issue from last year.  The committee previously formed will contact staff members to identify additional or ongoing problems and report the information to the technology department.

The next scheduled meeting will be Monday, May 23, 2011 from 5:30 p.m. to 8:30 p.m., at the District Office.

3.   ADJOURNMENT At 8:13 p.m., Stacey Berndt moved (Meyer) to adjourn.  Motion carried 4-0.  

________________________________________
Robyn Heitfield, Clerk of Board of Education

Attest: ____________________________________
Anna Gustafson, Vice-President

Date:  _____________________________________

 

 

 

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Herington Schools USD 487 19 North Broadway Herington, KS  67449

Phone: 785.258.2263 Fax: 785.258.2982

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